Delegation Poker Scenarios
Delegation is the act of entrusting people with completing tasks for which you remain responsible. Delegation is essential for effective leadership; it saves you time, helps a manager to develop people, grooms successors, and motivates. When not done properly, delegation and lead to frustration, miscommunication, and even more chaos. You finally got the assistant you always wanted. To start off this delegation exercise tell participants to imagine that finally management in your company realized how hard you are working and decided to appoint an assistant for you, It's great news for you but it means you have to start delegating some of your work.
Scrum is about team self-management. In order to progressively and clearly share management practices between a manager and his team, we propose to use the Delegation Poker.
The Delegation Poker is a card game that is promoted by Management 3.0 practices. The objective is to foster discussions about different management matters and how they should be handled in the team .
Delegation Poker – The Recipe
- Step 1: Brainstorming and listing on the different topics of “What is Team Management ?”
- Step 2: On each topic, the manager and the team play the delegation poker game with the dedicated cards
- Step 3: After discussion, they assign a score from 1-7 to each topic for further reference
During Step 2, each team member, and the manager, indicate for each topic the value he would choose (everyone presents his card at the same time). The values are the following:
1- Tell – I will tell them
2 – Sell – I will try and sell it to them
3 – Consult – I will consult and then decide
4 – Agree – We will agree together
5 – Advise – I will advise but they decide
6 – Inquire – I will inquire after they decide
7 – Delegation – I will fully delegate
where:
I = manager
we = team
The manager and the team discuss the results, and if needed they play multiple rounds until they agree on a decision.
Why are we doing this again?
This practice helps clarify certain aspects, like for example who decides on the holidays. Is the manager having the final say in this ? Why does he want this ? Is he ready to let this decision to the team ?
The value of this practice often lies in the discussion behind the vote. The discussions raise concerns from both the manager and the team which ultimately help both to better understand each other. This practice also shows where there is room for the team to take more initiative and responsibilities.
Make it visible !
At the end of the delegation poker, the teams creates its delegation board with a summary of all the decisions taken. The format doesn’t matter (paper version on a wall or in a wiki) but the content serve as reference for future management practices.
Lessons Learned
It is important to manage the delegation board as a living tool.
Delegation Poker Scenarios Online
Make sure when doing the delegation poker that the team knows that the decisions aren’t engraved in stone. If circumstances evolve, anyone has the possibility to trigger a new delegation poker to adapt to the new situation.